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Word

Create, edit, and format text-based documents

Frequently used shortcuts:

Create a new document

Ctrl

N

Open an existing document

Ctrl

O

Save a document

Ctrl

S

‘Save as’ a document

F12

Close the current document

Ctrl

W

Close the application

Alt

F4

Print a document

Ctrl

P

Undo the last action

Ctrl

Z

Redo the last action

Ctrl

Y

Cut selected text and copy it to the clipboard

Ctrl

X

Copy selected text to the clipboard

Ctrl

C

Paste from the clipboard

Ctrl

V

Select all contents in a document

Ctrl

A

Find text in the current document

Ctrl

F

Cancel

Esc

Navigation:

Move the cursor one word to the left

Ctrl

Move the cursor one word to the right

Ctrl

Move the cursor one paragraph up

Ctrl

Move the cursor one paragraph down

Ctrl

Move the cursor to the end of a line

End

Move the cursor to the start of a line

Home

Move the cursor to the end of the doc

Ctrl

End

Move the cursor to the start of the doc

Ctrl

Home

Move the cursor by scrolling the document view up by one screen

PageUp

Move the cursor by scrolling the document view down by one screen

PageDown

Move the cursor to the top of previous page

Ctrl

PageUp

Move the cursor to the top of next page

Ctrl

PageDown

Move the cursor to the last insertion point

Shift

F5

Open the Search task pane

Ctrl

F

Open the Go To dialog box

Ctrl

G

Selection:

Select one character to the left

Shift

Select one character to the right

Shift

Select one word to the left

Ctrl

Shift

Select one word to the right

Ctrl

Shift

Select from the current position of the cursor to the start of the line

Shift

Home

Select from the current position of the cursor to the end of the line

Shift

End

Select one line up from the cursor

Shift

Select one line down from the cursor

Shift

Select from the current position of the cursor to the start of the paragraph

Ctrl

Shift

Select from the current position of the cursor to the end of the paragraph

Ctrl

Shift

Select all contents in the document

Ctrl

A

Extend the selection one character to the left

F8

Extend the selection one character to the right

F8

Extend the selection to a particular location

F8

Select a vertical block of text

Ctrl

Shift

F8

Reduce the selection

Shift

F8

Stop extending the selection

Esc

Edit:

Delete one character to the left

Delete one character to the right

Delete

Delete one word to the left

Ctrl

Delete one word to the right

Ctrl

Delete

Cut selected text and copy it to the clipboard

Ctrl

X

Copy selected text to the clipboard

Ctrl

C

Paste from the clipboard

Ctrl

V

Paste with selected formatting

Ctrl

Shift

V

Display the ‘Paste special’ dialog box

Ctrl

Alt

V

Cut selected text and copy it to Spike

Ctrl

F3

Paste contents from the Spike

Ctrl

Shift

F3

Open the Find and Replace text pane

Ctrl

H

Insert graphics

Alt

N

Alignment and Formatting:

Align text to the left

Ctrl

L

Align text to the right

Ctrl

R

Centre text

Ctrl

E

Justify text

Ctrl

J

Indent the paragraph

Ctrl

M

Remove a paragraph indent

Ctrl

Shift

M

Create a hanging indent

Ctrl

T

Remove a hanging indent

Ctrl

Shift

T

Apply single spacing to paragraph

Ctrl

1

Apply double spacing to paragraph

Ctrl

2

Apply 1.5-line spacing to paragraph

Ctrl

5

Toggle line space between paragraphs

Ctrl

0

Enable AutoFormat

Ctrl

Alt

K

Apply the Normal style

Ctrl

Shift

N

Apply the Heading 1 style

Ctrl

Alt

1

Apply the Heading 2 style

Ctrl

Alt

2

Apply the Heading 3 style

Ctrl

Alt

3

Open the Styles pane

Ctrl

Alt

Shift

S

Increase the font size

Ctrl

Shift

>

Decrease the font size

Ctrl

Shift

<

Increase the font size by 1

Ctrl

]

Decrease the font size by 1

Ctrl

[

Display the Font dialog box

Ctrl

D

Switch letter case between upper case, lower case and title case

Shift

F3

Change text to all capital letters

Ctrl

Shift

A

Make text bold

Ctrl

B

Make text italics

Ctrl

I

Underline text

Ctrl

U

Underline words, but not spaces

Ctrl

Shift

W

Double-underline text

Ctrl

Shift

D

Apply Subscript formatting

Ctrl

=

Apply Superscript formatting

Ctrl

Shift

+

Apply Strikethrough formatting

Ctrl

5

Add a bulleted list

Ctrl

Shift

L

Special characters:

Insert a line break

Shift

Insert a page break

Ctrl

Insert a column break

Ctrl

Shift

Insert a copyright symbol (©)

Ctrl

Alt

C

Insert a registered trademark symbol (®)

Ctrl

Alt

R

Insert a trademark symbol (™)

Ctrl

Alt

T

Insert an ellipsis (…)

Ctrl

Alt

.

Insert a nonbreaking hyphen

Ctrl

Shift

-

Review:

Insert a comment

Ctrl

Alt

M

Go to the beginning of a comment

Home

Go to the end of a comment

End

Turn revision tracking on or off

Ctrl

Shift

E

Run spelling and grammar check

F7

Open Thesaurus

Shift

F7

Tables:

Move to the next cell in the row

Tab

Move to the previous cell in the row

Shift

Tab

Move to the first cell in the row

Alt

Home

Move to the last cell in the row

Alt

End

Move to the first cell in the column

Alt

PageUp

Move to the last cell in the column

Alt

PageDown

Move one row up

Alt

Shift

Move one row down

Alt

Shift

Select the content in the next cell

Tab

Select the content in the previous cell

Shift

Tab

Extend a selection to left cells

Shift

Insert a new paragraph in a cell

Insert a Tab character in a cell

Ctrl

Tab

Web content:

Insert a hyperlink

Ctrl

K

Fields and mail merge:

Insert Date field

Alt

Shift

D

Insert Time field

Alt

Shift

T

Insert Page field

Alt

Shift

P

Insert Listnum field

Ctrl

Alt

L

Insert an empty field

Ctrl

F9

Update the selected fields

F9

Switch between a selected field code and its result

Shift

F9

Switch between all field codes and their results

Alt

F9

Run "Go To Button" from a field displaying field results

Alt

Shift

F9

Lock a field

Ctrl

F11

Unlock a field

Ctrl

Shift

F11

References, citations and indexing:

Insert a footnote

Ctrl

Alt

F

Insert an endnote

Ctrl

Alt

D

Document view:

Switch to Read Mode view

Alt

W

Switch to Print Layout View

Ctrl

Alt

P

Switch to Outline View

Ctrl

Alt

O

Switch to Draft View

Ctrl

Alt

N

Enable/disable document window split

Ctrl

Alt

S

Preview and print:

Print a document

Ctrl

P

Open print preview

Ctrl

Alt

I

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