Word
Create, edit, and format text-based documents
Frequently used shortcuts:
Create a new document
Ctrl
N
Open an existing document
Ctrl
O
Save a document
Ctrl
S
‘Save as’ a document
F12
Close the current document
Ctrl
W
Close the application
Alt
F4
Print a document
Ctrl
P
Undo the last action
Ctrl
Z
Redo the last action
Ctrl
Y
Cut selected text and copy it to the clipboard
Ctrl
X
Copy selected text to the clipboard
Ctrl
C
Paste from the clipboard
Ctrl
V
Select all contents in a document
Ctrl
A
Find text in the current document
Ctrl
F
Cancel
Esc
Navigation:
Move the cursor one word to the left
Ctrl
←
Move the cursor one word to the right
Ctrl
→
Move the cursor one paragraph up
Ctrl
↑
Move the cursor one paragraph down
Ctrl
↓
Move the cursor to the end of a line
End
Move the cursor to the start of a line
Home
Move the cursor to the end of the doc
Ctrl
End
Move the cursor to the start of the doc
Ctrl
Home
Move the cursor by scrolling the document view up by one screen
PageUp
Move the cursor by scrolling the document view down by one screen
PageDown
Move the cursor to the top of previous page
Ctrl
PageUp
Move the cursor to the top of next page
Ctrl
PageDown
Move the cursor to the last insertion point
Shift
F5
Open the Search task pane
Ctrl
F
Open the Go To dialog box
Ctrl
G
Selection:
Select one character to the left
Shift
←
Select one character to the right
Shift
→
Select one word to the left
Ctrl
Shift
←
Select one word to the right
Ctrl
Shift
→
Select from the current position of the cursor to the start of the line
Shift
Home
Select from the current position of the cursor to the end of the line
Shift
End
Select one line up from the cursor
Shift
↑
Select one line down from the cursor
Shift
↓
Select from the current position of the cursor to the start of the paragraph
Ctrl
Shift
↑
Select from the current position of the cursor to the end of the paragraph
Ctrl
Shift
↓
Select all contents in the document
Ctrl
A
Extend the selection one character to the left
F8
Extend the selection one character to the right
F8
Extend the selection to a particular location
F8
Select a vertical block of text
Ctrl
Shift
F8
Reduce the selection
Shift
F8
Stop extending the selection
Esc
Edit:
Delete one character to the left
⌫
Delete one character to the right
Delete
Delete one word to the left
Ctrl
⌫
Delete one word to the right
Ctrl
Delete
Cut selected text and copy it to the clipboard
Ctrl
X
Copy selected text to the clipboard
Ctrl
C
Paste from the clipboard
Ctrl
V
Paste with selected formatting
Ctrl
Shift
V
Display the ‘Paste special’ dialog box
Ctrl
Alt
V
Cut selected text and copy it to Spike
Ctrl
F3
Paste contents from the Spike
Ctrl
Shift
F3
Open the Find and Replace text pane
Ctrl
H
Insert graphics
Alt
N
Alignment and Formatting:
Align text to the left
Ctrl
L
Align text to the right
Ctrl
R
Centre text
Ctrl
E
Justify text
Ctrl
J
Indent the paragraph
Ctrl
M
Remove a paragraph indent
Ctrl
Shift
M
Create a hanging indent
Ctrl
T
Remove a hanging indent
Ctrl
Shift
T
Apply single spacing to paragraph
Ctrl
1
Apply double spacing to paragraph
Ctrl
2
Apply 1.5-line spacing to paragraph
Ctrl
5
Toggle line space between paragraphs
Ctrl
0
Enable AutoFormat
Ctrl
Alt
K
Apply the Normal style
Ctrl
Shift
N
Apply the Heading 1 style
Ctrl
Alt
1
Apply the Heading 2 style
Ctrl
Alt
2
Apply the Heading 3 style
Ctrl
Alt
3
Open the Styles pane
Ctrl
Alt
Shift
S
Increase the font size
Ctrl
Shift
>
Decrease the font size
Ctrl
Shift
<
Increase the font size by 1
Ctrl
]
Decrease the font size by 1
Ctrl
[
Display the Font dialog box
Ctrl
D
Switch letter case between upper case, lower case and title case
Shift
F3
Change text to all capital letters
Ctrl
Shift
A
Make text bold
Ctrl
B
Make text italics
Ctrl
I
Underline text
Ctrl
U
Underline words, but not spaces
Ctrl
Shift
W
Double-underline text
Ctrl
Shift
D
Apply Subscript formatting
Ctrl
=
Apply Superscript formatting
Ctrl
Shift
+
Apply Strikethrough formatting
Ctrl
5
Add a bulleted list
Ctrl
Shift
L
Special characters:
Insert a line break
Shift
↵
Insert a page break
Ctrl
↵
Insert a column break
Ctrl
Shift
↵
Insert a copyright symbol (©)
Ctrl
Alt
C
Insert a registered trademark symbol (®)
Ctrl
Alt
R
Insert a trademark symbol (™)
Ctrl
Alt
T
Insert an ellipsis (…)
Ctrl
Alt
.
Insert a nonbreaking hyphen
Ctrl
Shift
-
Review:
Insert a comment
Ctrl
Alt
M
Go to the beginning of a comment
Home
Go to the end of a comment
End
Turn revision tracking on or off
Ctrl
Shift
E
Run spelling and grammar check
F7
Open Thesaurus
Shift
F7
Tables:
Move to the next cell in the row
Tab
Move to the previous cell in the row
Shift
Tab
Move to the first cell in the row
Alt
Home
Move to the last cell in the row
Alt
End
Move to the first cell in the column
Alt
PageUp
Move to the last cell in the column
Alt
PageDown
Move one row up
Alt
Shift
↑
Move one row down
Alt
Shift
↓
Select the content in the next cell
Tab
Select the content in the previous cell
Shift
Tab
Extend a selection to left cells
Shift
←
Insert a new paragraph in a cell
↵
Insert a Tab character in a cell
Ctrl
Tab
Web content:
Insert a hyperlink
Ctrl
K
Fields and mail merge:
Insert Date field
Alt
Shift
D
Insert Time field
Alt
Shift
T
Insert Page field
Alt
Shift
P
Insert Listnum field
Ctrl
Alt
L
Insert an empty field
Ctrl
F9
Update the selected fields
F9
Switch between a selected field code and its result
Shift
F9
Switch between all field codes and their results
Alt
F9
Run "Go To Button" from a field displaying field results
Alt
Shift
F9
Lock a field
Ctrl
F11
Unlock a field
Ctrl
Shift
F11
References, citations and indexing:
Insert a footnote
Ctrl
Alt
F
Insert an endnote
Ctrl
Alt
D
Document view:
Switch to Read Mode view
Alt
W
Switch to Print Layout View
Ctrl
Alt
P
Switch to Outline View
Ctrl
Alt
O
Switch to Draft View
Ctrl
Alt
N
Enable/disable document window split
Ctrl
Alt
S
Preview and print:
Print a document
Ctrl
P
Open print preview
Ctrl
Alt
I